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The Catalog Editor and Program Management Specialist is responsible for the publication of the Undergraduate Catalog and maintaining all details regarding official academic programs offered by Ohio University. This position is responsible for the catalog content management system, its interfaces with the web and integration with other software, and provides support to other offices whose staff use the software.
Catalog Editing and Production ‐ Responsible for the creation and maintenance of the annual Undergraduate Catalog that involves contact and collaboration with most offices at all campuses. Responsible for all facets of the academic catalog; including ensuring consistency of catalog and policies. Ensure that all curriculum changes made through the Faculty Senate University Curriculum Council process are accurately maintained within the academic catalog and is consistent with the degree audit software. Serve as editor of the Undergraduate Catalog. Collaborates with many offices to gather updates, provide fresh content, review format, and ensure the catalog is accurate and reflects approved curriculum and policies. Administer the content management system, which is used to publish the undergraduate catalog as well as the graduate and Heritage College of Medicine Catalog. Prepares and provides files used in the planning and proofing phases of a catalog review cycle, ensure accuracy and maintenance of the official record of curriculum requirements and courses, and publish the catalog for use by faculty, staff, students (current, former, and prospective) as well as external entities. Maintain current documentation on the catalog production process.
Acalog ‐ Support appropriate technology for an online catalog as well as editing and ensuring accuracy of information. Serves as the bridge between the catalog vendor (DIGARC) and the University's IT department for problem‐solving, testing and software upgrades. Monitor and maintain effectiveness and accuracy of catalog publication processes. Supports ongoing maintenance of technological platforms that will link course content. Manage assigned projects in response to the ever‐changing needs of the campus community. Provide training for the Acalog catalog publishing system to campus administrators and staff. Act as a liaison to campus administrators, faculty, and staff on issues related to the University catalog. Maintain current training documentation. Provide support to the Graduate Catalog and Heritage College of Osteopathic Medicine for their use of the catalog software to produce their respective catalogs.
Program Management‐ Process curriculum proposal updates to maintain production timelines for the University catalog. Process and maintain the University Curriculum Council minutes that include all actions related to program changes to ensure that the records are updated in the SIS ‐ all plan code maintenance and coordination with Institutional Effectiveness and Analytics and CIP assignment. Serve as liaison to the University Curriculum Council for support of new programs and making updates in curriculum management software. Responsible for tracking all programs in the student information system including specific details regarding where programs are offered, modality, type of credential, appropriate approvals have been obtained, etc. Analyze minutes of upcoming meeting of the University Curriculum Council (UCC), distribute minutes to registrar staff; identify potential problems with any of the programs that UCC will need to address. Collaborate with the degree audit staff to ensure consistency in program changes such that the catalog and DARS are in agreement.
Administrative Duties ‐ Contributes to administrative team to support critical needs of the office and academic community. Assists as needed to ensure the Enrollment Management Division and Registrar's Office are meeting goals. Meet and collaborate with academic departments to provide guidance on catalog process. Works directly with faculty and staff who utilize and update the University catalog and Curriculum Workflow systems; coordinating with academic department staff to monitor changes and additions to academic courses and programs, and to ensure that the academic course and program interface is functioning properly. The incumbent's cross‐over functions with other program areas/office require planning, coordination, monitoring, and extensive follow‐up activities. Develop and maintain documentation framework for such things as user guides for systems and training (content provided by subject matter experts).
Minimum of 3 years related work experience. A bachelor's degree or equivalent experience to understand data and trouble-shooting.
Higher education experience preferred. Understanding of curriculum is preferred. DIGARC or other catalog software experience preferred.
Planning Unit: Enrollment Management
Department: Registrar's Office
Applicants may contact this person if they have questions about this position: Michelle McGrath; email@example.com
Employment Type: full-time regular
The target range for this position is $44,592 – $51,838. The final offer will be commensurate with the candidate's education and experience in relation to the minimum qualifications for the position, while also considering internal equity. Employees enjoy a generous benefits package. Healthcare benefits include maternity care, transgender care, counseling and mental healthcare, prescription coverage, vision, dental, orthodontia care, and more. The benefits package includes paid holidays, sick time, personal time, an instructional fee waiver up to 100% for self, spouse, and dependents, an excellent retirement plan with up to a 14% university contribution, a 12-week parental leave program, adoption reimbursement, flextime and flexplace policies, an employee assistance program, access to professional development programs, and more. Additional information is available at https://www.ohio.edu/hr/benefits
Ohio University is home to one of the nation’s friendliest and most picturesque campuses. But more importantly, it’s where you can become part of a two-century tradition of excellence and embark upon a rewarding career that will make a real difference. From teaching and research to admissions, facilities maintenance, and residence life, our faculty and staff propel Ohio University’s mission of helping students become their best selves. OHIO offers competitive compensation and outstanding benefits. For a complete list of employment opportunities, please visit www.ohiouniversityjobs.com.Ohio University is an equal access/equal opportunity affirmative action institution. For more information about Ohio University’s policies prohibiting discrimination and harassment, visit www.ohio.edu/equity.