Senior Assistant Dean (0547U), School of Journalism Department - 32781 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The Graduate School of Journalism at U.C. Berkeley is widely regarded as one of the top journalism programs in the United States. Its mission is to expand the worldwide impact of truth-seeking, fact-based journalism by training the next generation of diverse journalists to become exceptional storytellers and industry leaders. The School offers a two-year Masters of Journalism degree to an enrollment of about 120 students at a time. In the fall of 2021, it also began unrolling an undergraduate minor. All students in the graduate program spend their first semester in intensive courses that teach accurate, responsible, deadline-oriented reporting and writing. During the next three semesters, they may specialize in text, video, documentary, photojournalism, audio or multimedia. The school's emphasis is on mastering one or more forms of storytelling while learning the highest standards of responsible journalism. There are nine permanent faculty members at the school and more than a dozen working journalists and others who serve as adjuncts and lecturers. The school employs an average of 25 temporary and career staff members.

The Senior Assistant Dean at the UC Berkeley Graduate School of Journalism holds overall responsibility for administrative services, general operations and strategic initiatives at the School. Administrative services include overseeing human resources, educational technology, revenue generation, facilities, data security and student services. The senior assistant dean serves as chief of staff to the Dean, overseeing the implementation of the Dean's strategic vision . The incumbent leads the non-academic functions of the School, serving as the chief administrative officer, providing leadership and maintaining the integrity of the School through management and oversight of School administrative staff. The role also provides strategic guidance to the Dean and others in Faculty leadership for long-range planning and resource allocation. They are a key advisor to the Dean, Associate Dean(s), and other academic members of the Executive Committee.

Application Review Date

The First Review Date for this job is: March 28, 2022.

Responsibilities

Maintains overall responsibility for administrative functions of the School

• Functions as the School's Chief Administrative Officer. Provides strategic advice to the Dean, Associate Dean(s), and other academic leadership of the School.
• Oversees all of the School's non-academic functions, including educational technology, facilities, student services, contracts and grants, budgetary and financial management, fundraising, revenue generation, data security implementation, and human resources.
• Senior Assistant Dean is responsible for overseeing the general operations of the division, partnering with divisional and departmental leadership to achieve strategic objectives, and implementing administrative policies and procedures.
• The Senior Assistant Dean represents the School at the campus level, serves as Chief Administrative officer, brings matters of concern to the attention of campus leadership, and ensures supervisors and managers are kept informed of campus initiatives, policy changes or any other activities that may impact their roles.
• Works with Dean to develop and oversee annual budget; determining expense priorities, recommending and implementing changes to methods, strategic planning, staffing, programs and other financial activities.
• Coordinates all aspects of the School's resource and budget planning and preparation - including long-range planning, analysis of budgetary implications of academic and administrative programs, and identifying needs for fundraising targets and goals.
• Responsible for developing tools and techniques for timely and efficient financial reporting and management to ensure that the School achieves its financial goals and complies with the requirements of Campus and external authorities.
• Serving as the primary advisor to the Dean, the Senior Assistant Dean has fiduciary responsibility for maintaining a sound financial environment.
• Senior Assistant Dean supervises the Division Finance Leader who serves as their primary financial advisor and oversees the activities of the School business office functions ensuring all accounting activities are timely and accurate, that clear financial information is available, and that University policies are appropriately implemented.
• As leader of strategic initiatives, directs and facilitates the implementation of the Dean's Strategic Vision and the School's Strategic Plan.
• Makes decisions on administrative matters that ensure timely achievement of School objectives (resource acquisition, budget processes, staff FTE, financial management, grant administration, fundraising, human resources, IT, data security and space planning).
• Collaborates with the Dean and faculty to plan and implement faculty FTE management, faculty renewal, and temporary academic budget allocation.
• Assesses the impact of university academic policies for the School and integrates faculty recruitment plans into the School's financial plan.
• Oversees faculty recruitment and hiring, prepares documentation for start-up funding and provides guidance for new faculty transition into the School.
• Provides comprehensive support for colleagues in the School including Associate Deans and other Assistant Deans to facilitate accomplishment of their goals in the areas of program management, fundraising, student affairs, and facility and space planning and management.
• Oversees building coordinator and all building related issues.
• Makes high level decisions and is involved in larger campus building/space related issues including capital projects.
• Sets and manages security-related building issues, such as key distribution policies and card key systems.
• Champions and manages the School's DEIBJ initiatives, including equal access according to the ADA.
• Manages and supervises the implementation of ADA Title 2 recommendations.
• Oversees data security for the school, coordinating with campus and all parts of the School to ensure systems are in place to protect data security.
• Leads efforts to assess data security, and, where necessary, improve data security.

Staff Management

• Directs administration of academic and non-academic personnel functions of the Division through subordinate staff.
• Directs staff in support of School objectives, sets priorities and performance expectations.
• Hires, trains and supervises subordinate managers, instilling strong and consistent management practices.
• Determines and establishes organizational structures and makes work assignments.
• Primary management of all staffing/HR functions, which includes overseeing student assistants, academic student employees, troubleshooting timecards, troubleshooting payroll, submitting manual timesheets; facilitates the hiring, staffing and administrative processes related to hiring.
• Oversees onboarding and offboarding processes.
• Sets processes/roles/systems for new employees to access the UC systems and connects them to the resources they need to train for their job roles.
• Directs employees to requisite training, learnings on management systems, FAQs from campus.
• Connects staff to the systems for accessing training and mentors across the system to promote staff training and development.

Other Responsibilities

• Represents the School in campus-wide and system-wide meetings and discussions.
• Participates with other higher-level managers to establish campus strategic plans and objectives.
• Serves as representative for the School and the Dean in campus-wide initiatives as appropriate.
• Serves as the primary liaison with Berkeley Regional Services for the academic and staff HR functions, procurement/travel and entertainment, research administration and IT functional areas.
• Serves on campus committees as appropriate.
• Develops effective relationships and represents the School's best interests with campus academic and administrative officers and staff.
• Maintains professional knowledge of campus administrative functions and applicable policy and practice.

Required Qualifications

• Demonstrated ability to lead and mentor others.
• Excellent interpersonal skills and strong political acumen.
• Excellent project management skills.
• Skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.
• Demonstrated management and conflict resolution skills to effectively lead and motivate others.
• Skills in organization and customer service to effectively manage multiple important priorities.
• Proven ability to organize department work functions in an efficient and effective manner.
• Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
• Excellent verbal and written communication skills; ability to influence/persuade all levels of staff.
• Developed skill in strategy development, systems planning and change management
• Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.

Education

• Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications

• Broad knowledge of or ability to learn campus processes, protocols and procedures with a focus on budget, account and fund management; personnel management of labor contracts, personnel policy, fundraising, and academic standards and practices.
• Journalism industry experience in order to help faculty with curriculum coordination.
• Advanced knowledge of or ability to learn financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
• Experience working as senior administrator with a graduate school academic program or similar with advanced knowledge of administrative management theory and ability to translate into practice.
• Broad knowledge of or ability to learn common campus-specific and other computer application programs.
• Data analysis skills; ability to summarize information clearly and succinctly to a lay audience.
• Broad knowledge of data security to coordinate implementation of effective systems.

Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience within the range of $95,900.00 - $189,000.00. For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying. Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section.

Diversity Statement

Please include, as part of your application a brief (1-2 paragraph) statement on your contributions to diversity, equity, inclusion, and belonging in your professional experience.

Advancing diversity, equity, and inclusion are fundamental to our UC Berkeley Principles of Community, which states that