Pittsburgh, Pennsylvania
Berkeley, California
Clinton, Mississippi
New York, NY, 10176, USA
University Park, Pennsylvania
Chicago, Illinois
Berkeley, California
Des Plaines, Illinois
Posted: 03-Dec-24
Location: Pittsburgh, Pennsylvania
Salary: $21.00/hr
Employment Type:
Organization Type:
Required Education:
Internal Number: 70163
POSITION SUMMARY:
Under the general direction of the Institute Director, the temporary part-time Administrative Assistant will undertake a wide range of business and administrative tasks that may require considerable independence, judgement and discretion. Individual must be detail-oriented, focused and hard-working. The position will involve scheduling and programming, marketing and promotion, website updates, budget oversight for travel, honoraria, and specialized event planning.
DUTIES AND RESPONSIBILITIES:
Keystone News Summit
Arrange meetings with key partners and take minutes of all meetings involving summit partners, including the general meeting and meetings of the various committees
Keep track of to-do items and outstanding tasks along with names of people required to complete those tasks
Collaborate with graphics/website and event planning team at Temple
Assist with registration – outgoing and incoming
Assist with event program materials
Attend summit event to assist with day-of needs
Keep track of contacts and send “save the date” notices regarding summit
Coordinate with marketing communications teams to promote summit, including alumni relations, department of marketing and communications, and College marketing communications manager
Write short descriptions of summit
Help coordinate travel and expenses for summit speakers
Assistance to director and managing fellow
Assist director and managing fellow regarding correspondence and record keeping
Assist director and managing fellow to arrange for professional speakers, including any travel requirements
Assist director and managing fellow to schedule and manage outstanding tasks
Monitor Institute email account
Notify director and/or managing fellow regarding any incoming email needing attention
Assist director and managing fellow in the marketing and implementation of public programs
Updates to web pages and social media
Regularly update Institute web pages as circumstances dictate
Provide updates to summit website (www.keystonenewssummit.org) through Temple graphic artist
Assist IEIJM Grad Assistant in regularly posting Institute news and/or short videos to the Institute’s social media sites, particularly during summer months
Search for and submit posts about news industry stories to the Institute’s social media sites
Maintain schedules and minutes for several groups
Advisory council
Coordinate with advisory council members to arrange best time/dates for meetings
Send reminder notices for upcoming meetings a week before, two days before and a day before each meeting
Take minutes during meetings
Fellows meetings
Coordinate schedules of director, managing fellow and professional fellow for monthly meetings
Take minutes of meetings and submit to members within a day of the meeting
Support Visiting media scholar
Help coordinate scholar’s schedule and any needs the scholar has for virtual teaching
Act as liaison between scholar and students, if requested
Act as informational liaison between scholar and media department, as needed
Help onboard scholar with human resources department
Completes other duties as assigned.
REQUIREMENTS:
Minimum qualifications:
Associate’s degree from an accredited institution and 1-3 years of work- related experience.
Preferred qualifications:
BA or BS – Business Administration, Marketing, and/or Media Technology from an accredited institution.
More than 3 years of related work experience with prior experience in higher education is preferred.
It is preferred that any applicant have specific professional or academic experience with media design and the disciplines therein.
Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:
Associate’s degree or higher is required.
Working knowledge of Word and Excel and experience with basic budgeting and accounting is required.
Strong grammar and communication skills are required.
Ability to balance multiple tasks is required.
Ability to work independently, exercise discretion and handle confidential matters is required.
Professional attitude required.
Requires sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically.
Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).
Ability to establish and maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.